ROCKWELL
PARTNERS
Zillow Operations

Operational leverage for
active real estate agents.

Real estate commissions are lost to follow-up speed gaps. We handle your incoming connection responses, organize your pipelines, and coordinate compliance files.

Connection Lag

Lead close rates decline by 80% if response delay exceeds 5 minutes. We resolve this by contacting incoming portal leads immediately.

Database Decay

Unorganized CRM software leads to forgotten follow-ups. We stage, tag, and clean databases daily.

Compliance Risk

Under-contract paperwork gets lost in text threads. We track dates and signatures contract-to-close.

Retainer Modules

4 Asymmetric Segments
Retainer pricing
$300 – $800 / mo

Lead Response & Follow-up

Problem: Delayed responses to portal connections kills conversion metrics.

We track your Zillow connections 24/7/365. When a new prospect hits the inbox, we initiate text, phone, and email sequences in under 3 minutes, transferring pre-qualified hot buyers directly to your mobile device.

Core Deliverables
  • Sub-3 minute response guarantee
  • Multi-channel drip sequences (SMS/Email)
  • Lead pre-qualification filtering
  • Direct live phone transfers
Retainer pricing
$250 – $700 / mo

CRM Cleanup & Pipeline Audits

Problem: Dirty data pipelines hide active, commission-paying opportunities.

We audit your database structures inside Follow Up Boss, KVCore, or LionDesk. We merge duplicates, correct tag rules, and rebuild pipeline stages to optimize sales tracking.

Core Deliverables
  • Duplicate record consolidation
  • Staging pipeline re-alignment
  • Automated routing setup
  • Pipeline health diagnostics
Retainer pricing
$300 – $900 / mo

Appointment Setting System

Problem: Agents waste hours chasing showing approvals and playing phone tag.

We coordinate with buyers and listing agents directly. We confirm details, run geographic routing, and schedule showing calendars, listing setups, and consultations on your Google Calendar.

Core Deliverables
  • Direct Google Calendar setups
  • Automated showing confirmations
  • Pre-meeting briefing updates
  • Showing route optimization
Retainer pricing
$300 – $500 / deal

Transaction Coordination

Problem: Under-contract compliance documents and title files delay closings.

We coordinate the timeline between escrow, title companies, mortgage brokers, and cooperating agents. We review contracts, track disclosure timelines, obtain required signatures, and compile files for brokerage compliance checks.

Core Deliverables
  • Milestone tracking for closing dates
  • Escrow & title coordination
  • Signature collections (DocuSign)
  • Compliance file uploads (Skyslope/Dotloop)

Determine your current leakage rate.

We perform a direct pipeline audit. Our team scans lead speed tracking, duplicate logs, and tagging errors to show exact commissions lost.

Start Zillow Audit